Privacy Policy

1. Introduction

Welcome to kas.fkumuhs.ac.id (hereinafter referred to as “the Website”, “we”, “us”, or “our”). The Website is operated by kas.fkumuhs.ac.id, located at [Assume part of FK UMUH – Address if applicable, otherwise state “Part of the Faculty of Medicine, Universitas Muhammadiyah Surabaya”], and accessible at https://kas.fkumuhs.ac.id/. Our website is dedicated to the niche of Home Exterior, potentially involving educational content, research dissemination, project showcases, or related academic activities within this field.

We are committed to protecting the privacy and security of our users’ personal information. This Privacy Policy outlines the types of information we collect, how we collect it, how we use, maintain, and disclose this information, and your rights regarding your data when you visit or use our Website.

We understand that your privacy is important. Please read this Privacy Policy carefully to understand our policies and practices regarding your information and how we will treat it. By accessing or using the Website, you agree to the terms of this Privacy Policy. If you do not agree with our policies and practices, your choice is not to use our Website.

Given the academic nature potentially associated with an ‘.ac.id’ domain, our approach to data handling may encompass research, educational, and administrative purposes, in addition to standard website operations. We strive to treat user data in accordance with applicable privacy laws and institutional guidelines.

This detailed policy aims to be transparent about our data practices. We have structured it to provide comprehensive information on various aspects of data processing. Please note that maintaining a robust privacy framework requires ongoing effort, and we are committed to reviewing and updating this policy as needed to reflect changes in technology, legal requirements, and our data processing activities.

2. Information We Collect

We collect various types of information in connection with your access to and use of the Website, which may include:

2.1. Personal Data:

Personal Data is information that can be used to identify you as an individual. The types of Personal Data we may collect depend on how you interact with the Website. This could include:

• Contact Information: Such as your name, email address, postal address (if provided for specific purposes like research project location context or mailing materials), phone number, and other similar contact details. Relevance to Niche/Context: This might be collected if you sign up for newsletters, participate in forums, submit inquiries, register for events, or contribute to academic projects related to Home Exterior where attribution or communication is necessary.
• Demographic Information: Such as your age range, gender, location, preferred language. Relevance to Niche/Context: This could be collected for research demographics, tailoring content (e.g., regional exterior styles), or improving user experience based on audience profile. We will generally anonymize or aggregate this for academic/analytical purposes where possible.
• Account Information: If user accounts are available on the Website (as is common on academic portals or for research communities), this would include your username, password (stored securely, ideally hashed), and any other information associated with your account profile. Relevance to Niche/Context: Accounts might be used for participating in forums, submitting project work, accessing restricted academic resources, or collaborating on Home Exterior research.
• Content Contributions: Any text, images, videos, or other media you submit to the Website, such as comments on articles, forum posts, project descriptions and photos, research data submissions, or feedback forms. Relevance to Niche/Context: Users might share photos of exterior projects, ask questions about materials in a forum, submit research findings, or provide feedback on educational content.
• Communication Data: Records of your correspondence with us, such as emails or messages sent through contact forms. Relevance to Niche/Context: This helps us respond to your inquiries about Home Exterior topics, educational programs, or technical issues with the site.
• Survey and Research Data: Responses you provide to surveys, questionnaires, or participation in research studies conducted through or linked from the Website. If the Home Exterior niche involves academic research, this is highly relevant. Relevance to Niche/Context: Data collected for studies on user preferences for exterior materials, perceptions of design aesthetics, impact of building materials on environment, etc. This data is often anonymized or aggregated for analytical purposes, but personal identifiers may be collected initially with your consent, especially for longitudinal studies or follow-up.
• Payment Information: If the Website involves any transactions (e.g., paying for courses, research materials, event registrations – less likely on a purely informational site but possible), we would collect billing information, payment card details, etc. Relevance to Niche/Context: While primarily informational/academic, events or paid resources related to Home Exterior might require this.

2.2. Usage Data:

Usage Data is information about how you access and use the Website. This data is typically non-personal but can be linked to your device or IP address, and in some cases, indirectly identify you. It includes:

• Log Data: Information that your browser sends whenever you visit our Website, such as your IP address (which may indicate your general location), browser type, browser version, the pages of our Website that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data. Relevance to Niche/Context: Helps us understand which Home Exterior topics are most popular, identify peak usage times, and troubleshoot technical issues.
• Clickstream Data: Information about the sequence of pages you visit and how you navigate the Website. Relevance to Niche/Context: Analyzing paths users take helps us optimize content organization and navigation for Home Exterior information.
• Device Information: Information about the device you use to access the Website, including the device model, operating system, screen resolution, and unique device identifiers. Relevance to Niche/Context: Ensures compatibility and optimal display of Home Exterior content across different devices.
• Referral Information: The website or link that referred you to our Website. Relevance to Niche/Context: Helps us understand where our audience interested in Home Exterior is coming from.
• Interaction Data: Information about your interactions with content on the Website, such as clicks, scrolls, mouseovers, and form interactions. Relevance to Niche/Context: Measures engagement with Home Exterior articles, images, or interactive elements.

2.3. Information from Other Sources:

We may receive information about you from other sources, such as:

• Affiliated Institutions: If you are a student, faculty, or staff member of Universitas Muhammadiyah Surabaya or affiliated institutions, we might receive information from the main university systems (e.g., your university ID, affiliation, academic program) if necessary for account provisioning, verification, or provision of authorized services on the Website related to Home Exterior studies or research.
• Third-Party Service Providers: If you interact with us through third-party platforms or services integrated with our Website (e.g., single sign-on via Google or university accounts), they may provide us with certain information.
• Publicly Available Sources: Open databases, public social media platforms, or official university directories, provided such collection is lawful and relevant to the Website’s purpose (e.g., finding publicly listed faculty profiles relevant to Home Exterior research).

We will only collect information from other sources where we have a lawful basis to do so, such as your direction, our legitimate interests, or to fulfill a contract.

3. How We Collect Information

We collect information through various methods:

• Directly from You: When you provide it to us voluntarily, such as by filling out forms, creating an account, subscribing to newsletters, participating in surveys, submitting inquiries, or posting content.
• Automatically: As you navigate through the Website, we may use cookies, web beacons, log files, and other tracking technologies to collect Usage Data.
• From Third Parties: Information received from affiliated institutions, service providers, or publicly available sources as described above.

We endeavor to only collect information that is adequate, relevant, and limited to what is necessary for the purposes for which it is processed.

4. How We Use Your Information

We use the information we collect for various operational, academic, and functional purposes related to the Home Exterior niche and the Website’s role within the academic institution. The primary uses include:

• To Provide and Maintain the Website: Operating, securing, and ensuring the technical functionality of the Website and its content related to Home Exterior. This includes providing access to articles, resources, forums, or other features.
• To Improve and Personalize Your Experience: Understanding how users interact with the Website to enhance content organization, user interface design, and tailored delivery of Home Exterior information. This involves analyzing usage patterns and user preferences.
• To Communicate with You: Responding to your inquiries, providing customer or user support, and sending you information about the Website, updates, or relevant academic news related to Home Exterior (with your consent where required).
• For Research and Development: Analyzing data (often in aggregated or anonymized form) to conduct research related to user behavior, content effectiveness, website performance, or academic studies within the Home Exterior domain. This is a key purpose for a university-affiliated website.
• To Send Newsletters and Marketing Materials: If you subscribe, we will use your contact information to send you newsletters, notifications about new content, events, or other information we believe may be of interest to you regarding Home Exterior or the related academic programs. You will have the option to unsubscribe.
• To Monitor Website Usage: Analyzing usage patterns to detect and prevent fraudulent activity, ensure the security of the Website, and troubleshoot technical issues.
• For Internal Operations: Carrying out administrative and operational tasks necessary for the running of the Website and the related academic activities, such as data analysis, reporting, and planning.
• To Comply with Legal Obligations: Using and disclosing information as required by applicable laws, regulations, legal processes, or governmental requests.
• To Enforce Our Terms and Policies: Protecting our rights, enforcing our Terms of Use, and preventing unlawful activities.
• To Facilitate Academic Activities: If applicable, using information for course management, research project administration, student/faculty verification, or other functions directly related to the academic mission facilitated by the Website. For example, processing submissions for academic review or displaying project portfolios.
• For Auditing and Reporting: Conducting internal audits and generating reports related to website performance, user engagement, and compliance.

We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason that is compatible with the original purpose and applicable law. If we need to use your Personal Data for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so.

5. Legal Basis for Processing Your Information

We will only process your Personal Data when we have a lawful basis to do so. The legal bases we rely on depend on the type of data and the specific context in which we collect and use it. These may include:

• Your Consent: Where you have given us clear consent to process your Personal Data for a specific purpose, such as subscribing to a newsletter, agreeing to participate in research, or accepting optional cookies. You have the right to withdraw your consent at any time.
• Performance of a Contract: Where the processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request before entering into such a contract. For example, providing access to a paid course or resource if the Website offers one.
• Legal Obligation: Where the processing is necessary for compliance with a legal or regulatory obligation that we are subject to. This could include responding to lawful requests from public authorities or complying with reporting requirements.
• Legitimate Interests: Where the processing is necessary for our legitimate interests or those of a third party, and your interests and fundamental rights do not override those interests. Our legitimate interests might include:
  • Maintaining and improving the security and functionality of the Website.
  • Analyzing website usage to optimize content and user experience related to Home Exterior.
  • Communicating with you about updates or changes to our services.
  • Conducting academic research (with appropriate safeguards for your privacy).
  • Preventing fraud and ensuring network security.
  • Understanding user demographics and behavior for strategic planning of content and activities.
  • Administering and managing our internal operations.
    We ensure that we consider and balance any potential impact on you (both positive and negative) and your rights before we process your Personal Data for our legitimate interests. We do not use your Personal Data for activities where our interests are overridden by the impact on you, unless we have your consent or are otherwise required or permitted to by law.
• Vital Interests: In rare cases, processing may be necessary to protect your or another person’s vital interests (e.g., in a medical emergency).
• Public Interest or Official Authority: If the Website is performing a task carried out in the public interest or in the exercise of official authority vested in the university.

We strive to be transparent about the legal basis for each specific processing activity.

6. Disclosure of Your Information

We may disclose your Personal Data to third parties for various purposes, including:

• Service Providers: We may share your information with third-party vendors, consultants, and other service providers who perform services for us or on our behalf, such as website hosting, data analysis, email delivery, IT services, and customer service. These service providers are contractually obligated to protect your information and use it only for the purposes for which it was disclosed.
• Affiliates and Related Entities: As part of Universitas Muhammadiyah Surabaya, we may share information with other faculties, departments, or related entities within the university structure for administrative, research, educational, or operational purposes consistent with institutional policies and applicable laws.
• With Your Consent: We may disclose your information with your express consent for specific purposes.
• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or a government agency’s request).
• To Protect Our Rights and Interests: We may disclose your information to enforce our Terms of Use, protect our rights, property, or safety, or the rights, property, or safety of others, including investigating potential violations.
• Business Transfers: In the event of a merger, acquisition, or asset sale that involves the Website or related academic functions, your information may be transferred to the acquiring entity, subject to this Privacy Policy remaining applicable or a comparable level of privacy protection being assured.
• Aggregated or Anonymized Data: We may share aggregated or de-identified information that cannot reasonably be used to identify you with third parties for various purposes, such as research, analytics, or academic reporting, without restrictions. For instance, we might publish statistics on the popularity of different Home Exterior topics based on aggregated usage data.

We do not sell or rent your Personal Data to third parties for their direct marketing purposes without your explicit consent.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies (like web beacons, pixels, and server logs) to collect and track information about your usage of our Website. Cookies are small data files stored on your device that help us improve our Website and your experience.

• What are Cookies? Cookies are small text files placed on your computer or mobile device when you visit a website. They are widely used to make websites work more efficiently and provide information to the website owners.
• Types of Cookies We May Use:
  • Strictly Necessary Cookies: These are essential for the operation of the Website and enable you to navigate and use its features. Without these cookies, services like accessing secure areas or using commenting features cannot be provided. They are usually session cookies and expire when you close your browser.
  • Functional Cookies: These cookies allow the Website to remember choices you make (such as your language preferences, region, or login details for registered users) and provide enhanced, more personal features. They can also be used to remember changes you have made to text size, fonts, and other parts of web pages that you can customize.
  • Analytical/Performance Cookies: These cookies collect information about how visitors use the Website, such as which pages are visited most often, how visitors move around the site, and if they receive error messages. This information is aggregated and helps us improve how the Website works. We may use third-party analytics services like Google Analytics, which use cookies to collect this data. The data collected is generally anonymous traffic data.
  • Targeting/Advertising Cookies: These cookies are used to deliver advertisements more relevant to you and your interests. They are also used to limit the number of times you see an advertisement and help measure the effectiveness of advertising campaigns. Note: While our primary focus is academic/informational, these might be used if the university runs promotional campaigns or if integrated services (like embedded videos or social media feeds) place such cookies. We will aim to minimize or avoid these unless central university policies dictate otherwise.
  • Social Media Cookies: These are set by social media services we may have added to the site to enable you to share our content with your friends and networks. They are capable of tracking your browser across other sites and building up a profile of your interests. This may impact the content and messages you see on other websites you visit.
• How We Use Them: Cookies help us:
  • Understand usage patterns and traffic sources.
  • Remember your preferences and settings.
  • Track user behavior on the Website.
  • Personalize content for you.
  • Improve website speed and performance.
  • Gather technical information about how visitors use the site.
  • Enable certain features (e.g., remembering your login).
  • Analyze the effectiveness of our content.
• Third-Party Cookies: In addition to our own cookies, we may use various third-party cookies to report usage statistics of the Website and deliver specific services. For example, analytics providers, embedded video players, or social media sharing buttons.
• Your Choices Regarding Cookies: Most web browsers are set to accept cookies by default. However, you have the ability to control and manage cookies in various ways:
  • You can typically set your browser to refuse some or all browser cookies, or to alert you when websites set or access cookies.
  • You can delete cookies already stored on your device.
  • The “Help” feature on most browsers will tell you how to do this.
  • You can also visit websites like All About Cookies (www.allaboutcookies.org) or the Network Advertising Initiative (www.networkadvertising.org) for detailed information on how to manage cookies across different browsers and opt-out of certain third-party advertising cookies.
  • Some jurisdictions require websites to provide a cookie banner or consent tool, allowing you to accept or reject different categories of cookies. If such a tool is implemented on our Website, please use it to manage your preferences.

Please note that disabling or refusing cookies may impact the functionality and features of the Website. Certain parts of the Website may become inaccessible or not function properly if you disable necessary or functional cookies.

• Web Beacons: Pages of the Website and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit us, for example, to count users who have visited those pages or opened an email and for other related website statistics (e.g., recording the popularity of certain content and verifying system and server integrity).

By using our Website and agreeing to this policy, you consent to our use of cookies and tracking technologies in accordance with the terms described herein.

8. Data Security

We have implemented reasonable technical and organizational measures designed to secure your Personal Data from accidental loss and from unauthorized access, use, alteration, and disclosure. Our security measures are designed to provide a level of protection appropriate to the risk of processing your Personal Data. These measures may include:

• Using secure protocols (like HTTPS) for data transmission.
• Implementing access controls to limit who can access your data.
• Storing data on secure servers with appropriate physical and technical safeguards.
• Regularly updating security software and patches.
• Training staff on data protection and privacy.
• Anonymizing or aggregating data where possible and appropriate, especially for research and analysis.
• Using encryption for sensitive data where feasible.

However, the transmission of information via the internet is not completely secure. While we do our best to protect your Personal Data, we cannot guarantee the absolute security of your Personal Data transmitted to our Website. Any transmission is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.

It is also your responsibility to keep any login credentials confidential and to use strong, unique passwords.

9. Data Retention

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy, including for the purposes of satisfying any legal, accounting, or reporting requirements. The criteria used to determine our retention periods include:

• The purpose for which we collected the data (e.g., resolving an inquiry, the duration of a research project, the lifespan of a user account).
• The nature of the data (e.g., sensitive vs. non-sensitive).
• Any legal or regulatory obligations we have to retain the data for a certain period.
• Our legitimate business needs, such as maintaining business records for analysis or audit purposes, and demonstrating compliance with our obligations.
• Whether you have withdrawn your consent (if consent was the basis for processing).

When your Personal Data is no longer required for these purposes, we will securely delete or anonymize it in accordance with applicable laws and our internal data retention policies. For example, research data may be retained for a period necessary to validate findings, administrative records for complying with institutional audits, and log data for analysing trends and security for a limited period.

10. Your Data Protection Rights

Depending on your location and applicable privacy laws (such as principles aligned with GDPR, CCPA, or relevant Indonesian regulations), you may have certain rights regarding your Personal Data. We are committed to facilitating the exercise of these rights. These rights may include:

• The Right to Access: You have the right to request a copy of the Personal Data we hold about you and to be informed about how we process it. This enables you to receive a copy of the Personal Data we hold about you and to check that we are lawfully processing it.
• The Right to Rectification: You have the right to request that we correct any Personal Data about you that is inaccurate or incomplete.
• The Right to Erasure (“Right to be Forgotten”): You have the right to request that we delete or remove your Personal Data where there is no compelling reason for its continued processing. This right is not absolute and may be subject to certain exceptions, such as where data retention is necessary for legal compliance, research purposes where anonymization is sufficient, or freedom of expression.
• The Right to Restrict Processing: You have the right to request that we limit the ways in which we process your Personal Data, for example, if you contest its accuracy or object to our processing of it.
• The Right to Object to Processing: You have the right to object to the processing of your Personal Data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your Personal Data for direct marketing purposes.
• The Right to Data Portability: You have the right to request that we transfer the Personal Data we hold about you in a structured, commonly used, machine-readable format to you or a designated third party, where technically feasible and where the processing is based on consent or the performance of a contract.
• The Right to Withdraw Consent: Where we are relying on consent as the legal basis for processing your Personal Data, you have the right to withdraw that consent at any time. Withdrawing consent does not affect the lawfulness of processing based on consent before its withdrawal.
• The Right to Lodge a Complaint: You have the right to lodge a complaint with a supervisory authority if you believe our processing of your Personal Data infringes applicable law.

Exercising Your Rights:

To exercise any of these rights, please contact us using the contact details provided in the “Contact Information” section below (preferably via the dedicated email address [email protected]).

• Verification: To protect your privacy and security, we may need to verify your identity before fulfilling your request. This may involve asking you to provide sufficient information for us to reasonably verify you are the person about whom we collected Personal Data or an authorized representative.
• Response Time: We will endeavor to respond to your request within a reasonable timeframe, in accordance with applicable law.
• Fees: We do not generally charge a fee to exercise your rights. However, we may charge a reasonable fee or refuse to comply with the request if it is clearly unfounded, repetitive, or excessive.

We are committed to working with you to obtain a fair resolution of any complaint or concern regarding privacy. However, if you believe that we have not been able to assist with your complaint or concern, you have the right to complain to the relevant data protection authority.

11. Third-Party Links

The Website may contain links to third-party websites, products, or services that are not owned or controlled by us. This Privacy Policy applies only to information collected by our Website. We are not responsible for the privacy practices or the content of third-party websites.

When you click on a link that takes you to a third-party website, your interactions with that website are governed by their privacy policy and terms, not ours. We encourage you to read the privacy policies of any third-party website you visit. The inclusion of a link does not imply our endorsement of the website or its operators.

For instance, if we link to a supplier’s website for Home Exterior materials, a research database, or an external academic publication, your activity on those external sites is outside the scope of this policy.

12. Children’s Privacy

Our Website is not intended for or directed at children under the age of 13 (or the applicable minimum age in your jurisdiction). We do not knowingly collect Personal Data from children under 13 without explicit parental consent, unless permitted by law (e.g., data collected in an academic research context with appropriate ethical approvals and consent processes, potentially including parental consent).

If we learn that we have collected Personal Data from a child under 13 without appropriate consent, we will take steps to delete that information as quickly as possible. If you believe we might have any information from or about a child under 13, please contact us immediately using the contact information provided below.

Given the academic nature of the domain, interactions with users under the age of majority would follow strict institutional guidelines, which may include specific consent requirements for individuals aged 13 through 17. This Privacy Policy should be read in conjunction with any specific consent forms or policies applicable to minors participating in academic activities or research facilitated by the Website.

13. International Data Transfers

Your information, including Personal Data, may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

While kas.fkumuhs.ac.id is operated from within Indonesia, we may use third-party service providers (e.g., international cloud hosting, analytics services) who may process data outside of Indonesia.

When we transfer your Personal Data outside of Indonesia or the jurisdiction where it was originally collected, we will take reasonable steps to ensure that your privacy rights are protected and that the transfer is governed by appropriate safeguards in accordance with applicable data protection laws. This may include relying on:

• Standard contractual clauses approved by relevant authorities.
• Binding corporate rules.
• Adequacy decisions for certain countries.
• Your explicit consent.

By using our Website and providing your information, you understand and agree to such transfers, storage, and processing of your information outside of your country of residence.

14. Changes to This Privacy Policy

We may update our Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, and other factors. We will notify you of any material changes by posting the new Privacy Policy on this page with a revised “Effective Date” or “Last Updated” date.

We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of the Website after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.

Significant changes may also be communicated through other means, such as email notification (if you have provided your email address) or a prominent notice on the Website homepage. The date the Privacy Policy was last revised is identified at the top of the page.

15. Severability

If any provision of this Privacy Policy is found to be invalid, illegal, or unenforceable, the remaining provisions will continue in full force and effect.

16. Governing Law

This Privacy Policy and your use of the Website shall be governed by and construed in accordance with the laws of the Republic of Indonesia, without regard to its conflict of law principles. Any disputes related to this Privacy Policy shall be subject to the exclusive jurisdiction of the courts located in [Specify relevant city/region in Indonesia, e.g., Surabaya, assuming FK UMUH is located there and that’s the legal jurisdiction].

17. Contact Information

If you have any questions or concerns about this Privacy Policy, our data practices, or wish to exercise your data protection rights, please contact us by email at:

Email: [email protected]